(ISSN : 0970 – 9029)

Archiving Policy

Research Development Association (RDA) recognizes the valid concerns of authors, readers, librarians and others regarding the need for long-term preservation and access to scholarly research as publishing moves into the online era. Our policy addresses the question of archiving (long term preservation and access) directly and honestly.


RDA has extensively studied approaches to the archiving of its electronic information according to the following policy, exercising its best effort to adapt to rapidly changing publishing technology and financial models. RDA and subscribers understand that because of the still emerging nature of electronic publishing, there are many technical and financial uncertainties about how archiving will be accomplished by any publisher, library or third party. However, RDA’s intent to provide an archive of all its electronic journals is clear. RDA will plan its technical and financial investments accordingly.

Scope statement

RDA is committed to the archiving, the long term preservation of and access to the scholarly research information published in electronic form within the RDA journals and other publications. This Policy statement defines the extent of the RDA’s archiving commitment and the relevant procedures for fulfilling this commitment.

Archive policy

RDA will act as an archive for all electronic information published by the RDA. The content of the archive will include all RDA primary publications in its Crystallography Online Service and the corresponding supplementary publications material. Original information content will never be altered, but may be annotated or supplemented by clearly noted errata, references and other developments that occur subsequent to original publication.

For efficient and secure operation of the online service, the RDA undertakes to produce dissemination replicates and security replicates of the archive of its electronic publications. Dissemination replicates are used for active delivery to consumers whereas security replicates will not be used for active delivery at any time. RDA is responsible for the periodic refreshment of these replicates. 

RDA will ensure access to the archive of its electronic publications and for this service a user will be required to pay a subscription or by other means. If publication of a journal is terminated, RDA will continue to preserve the journal content for the long term and will charge an appropriate access fee to users. In the case that the RDA should decide to discontinue its activity as a publisher, the RDA will make its best effort to make arrangements to transmit the electronic publication archive for long-term preservation to a trusted third party acceptable to the user community.

For the purposes of long term preservation, RDA will review available technologies at appropriate intervals and undertake digital migration of the content and associated information. The initial content information will be in the predominant current standard with suitable current standard-based storage formats for figures, page images and other information forms as they develop. Digital migration to new formats will be undertaken when current formats are in danger of becoming obsolete or unsupportable, or when new formats provide substantial improvements in features with no loss of content.

RDA is responsible for the long-term preservation of journal articles and other materials stored within its archive. RDA declines all responsibility for the long term preservation, replication, refreshment and repackaging of any electronic information disseminated to a user from the archive. In particular, RDA has no responsibility for the maintenance of electronic collections of page images and for the maintenance of electronic off prints distributed to authors. New copies of these materials in the then-current technology may be purchased from RDA at the current rates.

Usage rights of active institutional subscribers

Usage rights of active institutional subscribers will be governed by the then current Terms and Conditions of Use for Institutional Subscribers. A subscription fee for the current term must also have been paid. Distribution to parties beyond that defined in the Terms and Conditions of Use may be permitted upon explicit agreement with the RDA. Additional rights may be provided to institutions purchasing extended access methods.

Usage rights of active personal subscribers

Usage rights of active personal subscribers will be governed by the then current Terms and Conditions of Use for Personal Subscribers.

Usage rights of lapsed subscribers

Subscribers will be able to purchase an electronic collection of page images of that term's material at the end of each subscription term. The same usage rights as for active subscribers apply to the use of this electronic collection of page images. Upon lapse of subscription, no additional service is provided. RDA will make back issues of electronic collections of page images available with the then-current technology at the then-current pricing schedule.

It is important to note that although RDA will make available an electronic collection of page images of material covering a specific subscription term, the electronic collection of page images may not contain all linking and other features inherent in the online version of the journal available to active subscribers. RDA does not guarantee that links and other features intended to function within an active subscription will continue to be available in the years following delivery of the electronic collection of page images.

Usage rights of nonsubscribers

Pay-per-article access will be provided. Dissemination information packages containing current or back materials will be made available at the then current pricing schedule.